qHow should this workbook be used as a Risk Management tool? 

 

Local action plans should incorporate some or all of the best practices that will effectively accomplish hazard mitigation. These assessments can and should be used for briefing tools, tailgate safety sessions, Project Aviation Safety Plans (PASP), and especially during periods of increased fire activity. Area Command, Aviation Safety Assistance Teams (ASAT), Incident Management Teams (IMT), Contractor/Vender employees, as well as all aviation users can benefit from reviewing and utilizing this valuable information. We encourage Interagency personnel to request pilots to participate in morning briefings and After Action Reviews (AAR) utilizing the applicable mission assessments.

 

qHow do I use this workbook on my local unit?

                   
                     Risk Management Workbook:  This workbook is intended for use in the management of flight operations. Each section is designed to provide you with information regarding the hazards, risks, and suggested mitigations for most of the agencies aviation missions.

 

                     Common Hazards. Listed in the next paragraph are the most common hazards reported by the SME Teams. Within the Systems are hazards that still require your local action plans in order to reduce the risks in these systems to acceptable levels. Suggestions are provided for you to consider mitigating risks at the local level.

                    This section houses two supporting spreadsheets entitled Common Rotor-Wing Hazards and Common Fixed-Wing Hazards. These spreadsheets summarize the most common findings of the SME Teams that are reoccurring trends of high risk across several missions. These spreadsheets were the source of the Common System Hazards and are provided for your reference.

 

                    Program Risk Assessments. The tabbed sections contain individual Hazard Logs developed by an SME Team for each mission. These sections depict mission sub-systems, hazards, risk assessments and suggested mitigations associated with each hazard. The workbook is designed for local use to determine if the suggested mitigation is accomplished.

1. Review the description of each hazard, risk level and mitigation.
2. Determine if your local unit complies with the suggested mitigation(s). Log your answer by checking the YES/NO column.
3. If you checked NO; and if the associated risk level is Yellow or RED; you need to assure that the risk is mitigated to an acceptable level.
4. Go to the reverse side of the page to the blank spreadsheet.
5. Enter your list of Hazards that require mitigation.
6. Enter new or additional hazards not identified, assess the level of risk, and enter the new mitigation to be completed.

                    Risk Assessment Matrix.  This tab contains the risk assessment matrix used by the SME teams. The matrix is accompanied by the definitions of each of the levels of Severity and Probability that result a final risk level stated as Low, Medium, Serious, or High.

 

                    Flow Chart. The final tab contains a flow chart that provides a checklist of items to monitor when preparing a JHA, PASP, or during the planning stage for any flight operation.